Front Office Administrator

Job Details

Front Office Administrator

Pensacola, Florida




Job Description

A Real Estate company in Pensacola is looking for a full-time Front Office Administrator to join their team.  Check out the description below to see if this position sounds like a great fit for you!


You Enjoy:

*Greeting all guests courteously, professionally, and in compliance with fair housing guidelines

*Answering telephones courteously, professionally, and in compliance fair housing guidelines

*Taking and distributing messages - Call agents, send an email, put message in their mailbox

*Checking fax machine and distributing faxes - Call agents, send an email, put fax in their mailbox

*Processing incoming mail and manage front desk emails

*Training agents on copiers/fax/scanning

*Ensuring lawn maintenance is completed

*Tracking agent billable items – yard signs, folders, etc.

*Keeping rolodex of vendors for repairs – copiers/air and heat/ plumbing/ telephones/ internet/computers/alarm

*Entering new agents into company email group and into copier-set up new agent mailbox

*Assisting broker with team meetings and special events

*Setting up and maintain appearance of training room for meetings

*Keeping copiers stocked with paper – copy room neat – bulletin boards updated

*Having working knowledge of Paragon MLS system

*Tracking supplies and process orders – paper, office supplies, bathroom & kitchen supplies, copy toner supplies, generic yard signs

*Coordinating daily communications to update agents on upcoming and important events

*Coordinating floor duty schedule

*Managing reservation and use of conference rooms

*Managing use of facilities by outside parties

*Promoting educational opportunities to agents and obtain feedback forms from attendees

*Coordinating monthly broker caravan tour

*Keeping office common areas and kitchen clean and presentable

*Coordinating repairs and maintenance items with CFO

*Attending staff meetings to give and receive vital information

*Assisting the CFO/Brokers when requested and other duties as assigned


You Are:

*Comfortable on the computer

*Dependable and reliable

*A go-getter with a can-do attitude

*A team player


You Have:

*Experience with Outlook, Word, Excel, Multi-line phone system, basic office equipment

*Previous office experience

*Attention to detail

*A friendly, personable demeanor



Compensation and Schedule

*This position is full-time and pays $12-$13/hour

*Hours are Monday through Friday from 8:00am-5:00pm



Assignment Type:

*This assignment is considered Contract-to-Direct, meaning you will remain on Landrum’s payroll for at least 15 weeks. Once the 15 weeks is over, your employer can elect to bring you onto their payroll or extend the assignment out longer through Landrum.


Does this job sound like a perfect match for your personality, skills and previous experience? Apply today!

If selected to continue to the next step in the hiring process, an HR Specialist will contact you.

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