Executive Assistant II
Executive Assistant II
Eglin AFB, Florida
A government entity near Eglin Airforce Base is seeking an Executive Assistant II to join their team! This is a long-term temporary assignment.
*Preparing, filing, and distributing memos, minutes, work orders, requisitions, reports, claim forms, manuals, correspondence, and other documents.
*Responding to incoming telephone calls; receiving the daily mail and assisting the public with questions, comments, and complaints.
*Activating, issuing, and recording parking permits for employees and customers.
*Preparing, updating, and/or maintaining various activity and production records, department invoices, databases, and/or related departmental records and files.
*Preparing and distributing reports, news releases, invoices, public service announcements, and other relevant materials.
*Maintaining the department calendar and arranging for scheduling of meetings, travel, and department functions.
*Maintaining the schedule for conference rooms and ensuring the rooms are properly set up prior to use.
*Coordinating events (scheduling, catering, etc.) and representing the company at off-site promotional events.
*Creating, maintaining, updating, and managing department files, to include reviewing for accuracy and making adjustments to data as required.
*Creating documents for the Director’s signature and reviewing documents prepared by others before submitting to the Director.
*Proof-reading and editing sensitive materials.
*Receiving various reports, plans and applications, and reviewing them for completeness and accuracy.
*Acting as a liaison for outside agencies, communicating with professionals, officials, and other executive level entities in gathering and relaying information as needed.
*Replying to comments/complaints received through the website.
*Advising and assisting other support staff as needed, and serving as an alternate in preparing payroll for departmental staff.
*Performing other related duties, as assigned.
*able to type a minimum of 35 words per minute.
*Able to meet work schedule and attendance standards.
*Able to communicate effectively
*Able to multi-task
*Able to complete tasks efficiently
*High School Diploma or GED
*2 years of progressively responsible office experience, to include keyboard skills and a broad knowledge of office equipment, preferably at an executive level.
*Experience with Microsoft Word, Excel, Access, Outlook, and PowerPoint.
*A valid drivers license.
Work Schedule and Compensation:
*Hours are Monday through Friday from 8:00 a.m. – 5:00 p.m.
*This position is full-time and pays $15.00 - $17.50 per hour, depending on experience.
*This assignment is considered “Contract” and will be a long-term assignment. The end date will be determined by the client.